Useful Forms


Please find below downloadable versions of our useful forms. Please read our Privacy Notice below before downloading and completing our forms.

 

Privacy Notice        

How we use your information

This privacy policy explains how Toad Hall Day Nursery Ltd use any personal information we collect about you when you complete our Application form, Child Information Form, Change of Hours Form and Holiday Form. For more information on Privacy and your rights please see our General Data Protection Regulation Policy (GDPR) which can be viewed in our Policies file on the reception counter or on our website www.toadhalldaynursery.co.uk

Topics:

What information do we collect about you?

How will we use the information about you?

Where your information is kept and for how long

Who we share your data with

Access to your information and correction

 

What information do we collect about you?

We collect information about your child, including your name, date of birth, address, emergency contacts including parent/ carer details, sessions of attendance, allergies, likes and dislikes, characteristics such as ethnic group, special educational needs and any relevant medial information. Allegies, special diet, details of doctor, health visitor, immunizations, permissions, verification of child’s identity and preferred payment method of fees. Requests for changes to hours and dates your child will be absent on holiday.

 

How will we use the information about you?

We collect this information to support your child’s development, to monitor their progress, to provide appropriate pastoral care, ensure that the nursery receives the statutory funding which it is eligible for, to meet the requirements of the Early Years Foundation Stage (given legal force by Childcare Act 2006). To alter your child's sessions (where possible) and change room registers and invoicing of fees. To record holidays on registers to allow for staff:child ratios.

 

Where your information is kept and for how long

A copy of this information will be kept in your child’s file in the Main Office both on paper and electronically. This information is kept for a reasonable period of time for 3 years after your child has left the nursery or until the child reaches the age of 21 or until the child reaches the age of 24 for child protection records as per guidance under the Limitation Act 1980/ The Statute of Limitations (Amendment) Act 1991.

 

Who we share your data with

The information you provide in relation to your child, you as parents/carers and others detailed is confidential and will therefore only be shared with whom it is necessary and only relevant information to that person or body will be shared. For example, Management will have access to this information, your child’s key person and staff based your child’s room will have access to certain information to keep your child safe, be aware of medical, allergies and diet, be able to contact you and your emergency contacts, to prepare for activities on your listed likes and dislikes and knowledge of your permissions. It may also be necessary to share certain information with our Special Educational Needs Coordinator and our Cook. We are required by law to pass some information to Essex County Council as the Local Authority (LA) and the Department for Education (DfE) through the Funded Early Years Education Entitlement (FEEE) headcount and annual Early Years Census. This information includes your child’s name, date of birth, home address, the number of Funded Entitlement hours you are accessing for your child, extended hours code from the government along with parent’s National Insurance Number and personal characteristics such as ethnic group and whether your child has special educational needs. From time to time Toad Hall are required to pass on some of this data to the Department for Children, Schools and Families (DCSF)(the government department which deals with education and children’s services), the Qualifications and Curriculum Authority (QCA), Her Majesty’s Chief Inspector of Education, Children’s Services and Skills (Ofsted) and the National Assessment Agency (NAA). These organizations also have a duty to comply with GDPR.

 

Access to your information and correction

You may at any time ask to see this information and make any changes if it is incorrect. You can do this by making the request to the Nursery Manager or Data Protection Officer: Paula Smith on 01268-773386 or at Toad Hall Day Nursery Ltd, At Wyburns Primary School, Nevern Road, Rayleigh, Essex. SS6 7PE.

 

If you feel there is a problem with the way we are handling your data you have the right to complain to the Information Commissioners Office (ICO) at ico.org.uk or by calling: 0303-123-1113.

 

Application Form

2018

Child Information Form

2018

Change of Hours Form

Holiday Form